HOW TO WRITE A GOOD PROJECT PROPOSAL

Posted By: Myschool Projects

HOW TO WRITE A GOOD PROJECT PROPOSAL

A project proposal is a written document that outlines everything a researcher needs to know concerning any project he or she intends to embark on, this usually includes the timeline frame, cost, goals, aims, and objectives.

A good project proposal should summarize the project details and sell the main project's idea so that stakeholders can feel comfortable getting involved in such a project. Most undergraduates are expected to first write a proposal in their department or school concerning the final year project topic they have chosen to embark on.

Below is a step-by-step guide that can be applied to most project proposals, regardless of the type of proposal you are writing.

The project proposal outline can serve as a reference to proposers to ensure they are including the key components in their project works.

Executive Summary :

The executive summary summarizes what the main project is intended to do and persuades the stakeholder or partners to continue reading the entire project proposal. It serves as the introduction to your project proposal and may be one paragraph or a few paragraphs though depending on the complexity of the project.

The executive summary should include:

- The problem or problems the project intends to solve.

- The solution the project will provide to that problem.

- The impact the project will have.

Project Background:

This section entails the background of the project. You are to use this section to convince your stakeholder or partners that the problem you are solving is worthwhile.

This section can also be used to explain how the problem directly relates to the organization involved.

The following questions are to be included in this section:

What is the problem your project is solving?

What is already known about this problem?

Who has addressed this problem before?

Why are past researchers unable to solve this problem?

Why is past research insufficient in solving this problem?

Solution Presentation:

Haven presented a problem in the project background, the next step in proposal writing is to present a solution.

This section is used to outline and present the project approach in detail. This section is usually the longest and most detailed section of your project proposal because everything involved in achieving the proposed solution is discussed in more information.

Below are Some items to include in this section:

he vision statement for the project. Project schedule, including important milestones Project team roles and responsibilities A risk register showing how you will mitigate risk Define the project deliverables Reporting tools you’ll use throughout the project Though you may not have all these items in your project proposal, you can decide what to include based on the scope of the project.

Project Deliverables and Goals:

This is another crucial step in writing a project proposal. Stakeholders want to know what you are going to come up with at the end of the project.

The stakeholder wants to know whether you are coming up with a new product, a new program, an upgrade in an existing product or program, or something else.

Defining your project deliverables through this section, the stakeholder should have a reason to say “Yes, this is what I have been looking for.”

When defining your deliverables, you should include:

The end product or final objective of your project,

A project timeline for when deliverables will be ready,

SMART goals that align with the deliverables you’re producing.

While it’s important to show the problem and solution to your project, it’s often easier for stakeholders to visualize the project when you can define the deliverables.

List Out the Resources Needed:

This section is used to go into detail about what resources are needed to accomplish the project.

The resources needed involves all expenses to be made, plans, etc.

Below are what is needed to be included in this section:

- Project Budget: The project budget involves everything needed from the supplies you will need to create a product.

- Breakdown of Costs: This section should include research on why you need specific resources for the project; that way, partners or sponsors can understand what their buy-in is being used for. The breakdown can also help the project proposer to mitigate unexpected costs.

- Resource Allocation Plan: Here, the project proposer must include an overview of his or her resource allocation plan outlining where he or she plans to use the specific resources needed.

For example, if you determine you need N50,000 to complete the project, do you plan to allocate this money to equipment, transportation, research materials, feeding, etc

Hopefully, by this point in the proposal, you will be able to convince the stakeholders to get involved in your proposed project, which is why saving the required resources at the end of the document is the best move to make.

State your Conclusion:

Finally, state a persuasive and confident conclusion concerning the project proposal. The conclusion should briefly summarize the problem the project addresses and the solution for solving such a problem.

Goals of A Project Proposal:

The goals of the project proposal should be to: Get external funding Allocate company resources to your project Gain stakeholder participation Build confidence and excitement

Factors of A good Project Proposal:

A good project proposal should consist of the following factors:

1. Project Planning: You are to plan ahead of time in order to get a good project topic, and investigate to be certain that the topic is viable and there will be sustainability in carrying out the research work.

2. There should be the employment of action words in the proposal to show readiness to carry out the main project.

3. The project proposal should be realistic in terms of cost, set time, and the aims of the proposal.

4. There should be no use of abbreviations, initials, or jargon during the writing of the project proposal.

5. Use specific terms while writing the project proposal. Make use of clear, concise, and readable terms or language.

STEPS TO WRITE A PROJECT PROPOSAL

- Decide on the problem to tackle in your project and come up with reasonable ideas

- Identify your funding channels or methods, especially for projects that demand a lot of money.

- Approach your sponsors or partners (if any) in time to ascertain commitment on their part.

- in a case where the project needs more people, make sure to build a project team and find more responsible partners and appoint a head with a good reputation.

- If you want to achieve the desired goal, then take an active part in most decision making - Finally, hold a kick-off meeting with your supervisor or team head, then lastly with all partners.

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