COMPUTERIZATION OF MEDICAL RECORD.

COMPUTERIZATION OF MEDICAL RECORD. A CASE STUDY OF AKANU IBIAM FEDERAL POLYTECHNIC MEDICAL CENTER, UNWANA

CHAPTER ONE

1.0 INTRODUCTION

Information system (IS) is the study of complementary network of hardware and software people and organization used to, create filter collect, process and distract data.

Operating efficient information system should be the major aim of any information-based organization. Since every organization is purpose-driven; this purpose can only be achieved if there is good dissemination of information. The pursuit of computerization of system in general will be incomplete if the medical recording system is left out. Hence, this project work focused its attention on the computerization of medical record.

Computerization refers to the use of computer to perform tasks or activities which are not previously done on the computer. Computerization of medical record is the development of automated medical record system will allow for fast and easy processing, updating, analysis, retrieval and referencing of information about a patient on a scale that will virtually be impossible with the manual system.

The computerization of medical record is of great importance due to the highlighted activities in the medical researches and also increased demands for patient’s information. More so, it will provide adequate information about a patient thereby promoting a continuity of the recording of medical information.

The automation of medial recording system, if employed will make for adequate safekeeping of patient’s medical records so that it can be made available or referenced whenever it is needed with a short time. Computerization of medical record will help to save time; cost and effort as well as provide good working condition and environment to the worker as well as improve medical services.

1.1 BACKGROUND OF STUDY

The Akanu Ibiam Federal Polytechnic Medical Center, Unwana was established, it had no medical doctor, and was rather managed by some trained nurses and auxiliary nurses until later when the first doctor assumed duty.

In April 1987, the medial center was transferred to its permanent site in Unwana in Afikpo Local Government Area of Ebonyi State in the last quarter of 2012, the medical center was moved to its new building with modern facilities for better healthcare provision of the academic community.

The medical center is situated near the new administrative block of the institution. The center operates a round-the-clock service delivery to the staff and students of the school.

1.2 STATEMENT OF PROBLEMS

Difficulties faced by the medical center resulting from the use of manual system of medical records includes:

1.3 OBJECTIVES OF THE STUDY

The objectives of this project work are as follows:

1.4 SIGNIFICANCE OF STUDY

This project work serves as a prototype to the computerization of other government hospital or clinics that may adopt the proposed system. And more importantly, it will be of help to who might study or do more research on this project work in the feature. Also, the retrieval of information is made very easy and quickly.

1.5 SCOPE OF THE STUDY

This project work encompasses the area of record unit in Akanu Ibiam Federal Polytechnic, Medical Center. Hence, the scope covers the following areas of the research which include:

The study project is limited to the computerization medical record of Akanu Ibiam Federal Polytechnic, medical center. The author passes through many difficulties like the money to obtain high cost of materials for the project and transportation, due to the fact that sometime the main person to get the information from may not be there in the office.

1.7 DEFINITION OF TERMS

HOSPITAL: According to Oxford Advanced Dictionary, hospital is an institution providing medical treatment and care for ill and injured people or a building where people who are sick, injured or ill are given medical treatment and care.

COMPUTER: Computer is an electronic device working under the control of stored program (system and information software) which accept data as input, process it and produces information as output, stores it if necessary.

SYSTEM: System is a set of interacting or interdependent component forming an integrated whole or set of element (often called “component”) and relationships which are different from the relationship of the set or its elements to other elements or sets.

AUTOMATION: This is an act or process of converting the controlling of a machine or device to a more automation system, such as computer.

MANUAL: This is a physical way of carrying out interventions.

RECORDS: This is a set of related data put into a temporary or permanent physical medium for feature reference.

MEDICAL: This is connected with the way of treating illness that do not involve cutting the body.

PROGRAM: A program is a sequence of instructions, written to perform a specific task with a computer.

- Wrong information is produced due to mis-presentation of data.
- There is inefficient use of statistical data.
- Much time is wasted during the processing and retrieval of medical data.
- Record store are of low storage capacity, hence patients data are discarded with time.
- A lot of duplication of efforts occurs in the way staff perform their duties.
- To reduce to minimum, human errors in representing and keeping of records.
- To establish a system that can store medical information for a long period of time, so that it can be made available whenever it is needed.
- To develop an adequate standard procedure for record compilation.
- To design a user-friendly program/system that will allow the accessing, storage, update and retrieval of medical records.
- The process by which this manual system can be computerized.
- The ways to eradicate completely or limit or overcome some of the problems that are encountered in using the manual system.
- Analyzing the manual system of keeping medical records in Akanu Ibiam Federal Polytechnic, medical center.
- LIMITATION OF STUDY

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